How to create & update vehicle documents

Users are able to create and manage vehicle related documents on the Linxio platform which are items not classified as Service Reminders or Repair Costs.

Instructions

1. Log in to Linxio.
2. Click on Fleet > Documents > Add new document.

3. Fill out the provided fields and note the ones denoted by the *are mandatory. An explanation of what each field is below:

Vehicle REGONO: Select the vehicle on the system to create the document for.

TITLE: Name of the document i.e. Safety inspection report, proof of registration etc.

NOTIFY BEFORE END DATE, DAYS: If there is an expiration date associated to document, specify the notice period before being due. (Requires notifications/alerts to be set up).

ISSUE DATE: Specify the year, date and day the document was issued.

NO EXPIRY: Tick this if your document has no expiry.

EXPIRATION DATE: Specify the year, date and day the document will be due or set to expire.

COST, AUD: cost of vehicle document

NOTE: any important notes or points related to document.

ADD FILE: upload a file related to the document i.e. invoice, reports, certification etc.

4. Once preferences have been filled click on Create document record to finalise.

5. A document record will have been generated on your system which is now visible.
6. To update and add more records to the existing document simply field out the fields and click add document record.

5. Existing vehicle documents will be visible in the below section.

Updated on: 11/08/2026