Map
How to view Live & Historical Routes
How to view live GPS data & routes Log in to Linxio. Click on the Map module from the left hand side list. search a tracking asset using the search field or clicking on a tracking asset on your Vehicle list. Click on the Routes tab. Routes completed for the current day will be displayed by default. How to view historical GPS data & routes Follow all inFew readersHow to create a route summary
Instructions Click on the Map module and select a specific vehicle from the list. Click on the Routes tab on the right-hand side panel. Click on the date box to update time ranges for historical GPS data then click Done. Click on Apply to update changes. After GPS data has been updated per selected dates. Click on the Print Icon. You can view the summaFew readersHow to draw a geofence/area
Note: This feature is not available on the Starter Plan. To access it, please contact your account manager. How to Create an Area Navigate to the map page. Click the Area icon (shown below). Click on the map to draw a polygon shape. Continue clicking to add points. To close the shape, click on the first point you created. Enter a name for your area.Some readers
Fleet
How to create & update vehicle documents
Create a new vehicle document Go to Fleet > Documents and click + Add new document (bottom left). Under Document Info, fill in: Vehicle Regno (required) — pick the vehicle from the dropdown or start typing the Rego. Title (required) — e.g. Vehicle Registration, CTP Insurance, Roadworthy. Notify before end date, days — how many days before expiry you want a reminder (e.g. 30). Under Create document record, set the dates: Issue date (Few readersFleet Overview
Video TutorialFew readersHow to create new vehicle profiles
Instructions Log in to Linxio. Click on the Fleet module on the left-hand side. Click on the Fleet tab then Add new vehicle on the bottom of the page. Fill out the mandatory fields denoted by the * Type: refers to vehicle type i.e. truck, excavator, roller etc. Vehicle Title: Asset or fleet number usually goes here. REGONO: VehicleFew readersHow to archive or delete vehicle profiles
Users of the Linxio platform are able to manage their vehicle profiles by archiving or deleting said profiles from their platform depending on their use case and circumstances. The option to archive these profiles is to temporarily making them hidden on your system as its currently not used or will be re-used in the future. Deleting a vehicle profile completely removes it from your account and is considered the permanent option when vehicles are no longer needed i.e. written ofFew readersHow to change and update an existing vehicle profile
By default, the Map Module displays vehicle icons using their RegNo and Title. Example: You want to change the vehicle titled "Linxio11" to "Linxio 11 John Doe's Truck". You want to change the vehicle icon displayed from a car to a Truck Go to the Fleet Module Click on the Fleet icon in the menu. Select the Vehicle Look for the vehicle by itsFew readersHow to update vehicle odometer
A step-by-step guide for the Linxio platform Use this when a vehicle's odometer in Linxio doesn't match its dashboard, such as after installing, swapping or replacing a device. 1. Open Fleet In the left-hand menu, click Fleet. The main Fleet tab lists every vehicle along with its current Odometer reading. 2. Select the vehicle Click the vehicle's registraFew readersHow to set up and use Service Reminders
🛠 Step-by-Step Guide 1. Log in to Linxio Login using your login credentials. 2. Open the Vehicle Section From the left-hand sidebar, click the Vehicle icon. This will open your vehicle management dashboard. 3. Navigate to Service Reminders At the top menu, select Service Reminders. This section allows you to create and manage reminders for each vehicle. 4. SFew readersHow to create a vehicle inspection plan
Vehicle Inspection Plans Note: This feature is available in the Plus Plan. If you would like access, please contact your account manager. Using vehicle inspection plans for your fleet ensures safer and more productive vehicles. These inspections are fully customizable and can be used to: Check vehicle roadworthiness Ensure drivers and passengers adhere to company policies How to Create a Vehicle Inspection Plan Navigate to: Fleet > Inspection Forms By default, a tFew readers
Driving Behavior
How does Driving Behaviour work?
Our devices (both TR500 and VX60s) have a 6-axis accelerometer that can detect movement through G-forces based on the following: Moving forward and backward on the X-axis. (Surge) We refer to this as Harsh Breaking (Forward) or Harsh Acceleration (Backward) Moving left and right on the Y-axis. (Sway) We refer to this as Harsh Cornering (left and right) ** Moving up and down on the Z-axis. (Heave)** Contributes calculations based on the X and Y axis. [ report on the Linxio web platform. Privacy note: All user and driver names in the screenshots have been obfuscated. Step 1 – Open the FBT report In the left-hand menu, click Reports. On the Business/Private (FBT) card, click FBT. Step 2 – Select the date range Click the Select dates field. ChoosFew readersCustomise report columns
Customizing Reports in Linxio Linxio allows you to customize reports to suit your specific needs by enabling or disabling certain columns. This flexibility ensures that you only see the most relevant data for your analysis. How to Customize Report Columns **Open the Report ** Navigate to the desired report within the Linxio platform. Access the Column Customization Menu Locate the pink gear icon in the top right-hand corner of the page. Click on theFew readersHow to generate a report
This feature is available in all plans. However, some plans only include access to a limited number of reports. If you need additional reporting options, please contact your account manager.* Apart from monitoring your fleet on the map, Linxio provides powerful reporting tools to help you access detailed data on vehicle usage, driver behavior, fuel consumption, and more. How to Generate a Report Open the Reports Section Find the Reports icon in the left toolbar and cSome readersHow to Schedule Reports
Go to the Reports Section Log into your Linxio dashboard and navigate to the Reports area. Generate the Report You Want Choose the specific report you want to schedule (e.g., fuel usage, vehicle location, etc.). Click the Pink Calendar & Pen Icon Look in the top right-hand corner of the report screen, just below the pink gear icon. Click the Calendar & Pen icon to start setting up your schedule. Click “Create New” This opens a neFew readersHow to view completed inspection forms
NOTE: The features mentioned in this article requires the Fleet Plus software plan. Driver users on the Fleet Plus software plan may be required to complete vehicle pre-start or inspection forms via the Linxio mobile app. Completed forms are logged in the Reports module under the Summary category, where Admin or Manager users can access them via the web platform for review. Instructions To view completed inspection forms on the Linxio portal. Log in to Linxio platform Click oFew readers
Devices
Pairing a GPS Device to a vehicle profile
Introduction Once you have physically installed a GPS device into your vehicle, the next step is to activate it and pair it with the correct vehicle profile in the Linxio application. Have the device’s IMEI and vehicle registration number (RegNo/rego) available. The IMEI is usually printed on the tracker itself or its barcode label. If the device is already online but its IMEI is unavailable, the registration number can be provided so the online device can be identified and added toPopularHow to update existing trackers
📖 Guide: How to Update an Existing Tracker in Linxio Step 1: Log in Go to https://app.linxio.com Enter your username and password, then click Login. Step 2: Go to Devices From the left-hand side menu, click Devices. A full list of your trackers will appear. Step 3: Search for the Tracker Use the search bar at the top to quickly find the tracker. You can search by: Serial number IMEI number **Vehicle registration (Rego)Few readers
Configuration
How to add users
Note: Only Admin users are able to create new/additional users. Instructions Click on the Collapse icon to expand your menu (optional). Click on the Configuration icon. Navigate to the Users tab. Click Add New User. Fill in all the required fields denoted by the * Users can be set up with Client Admin, Client Manager or Driver (available fromSome readersHow to create a geofence/area notification
Note: This feature is not available on the Starter Plan. If you would like access, please contact your account manager. Once you have created geofences/areas, you can set up notifications based on those areas. If you haven’t created an area yet, please refer to this guide: ➡️ How to create a geofence Click on the gear icon (Configuration).  Select Notifications from the Configuration menu. ![](https://storage.crisp.chat/users/helpFew readersHow to set vehicle Depots/Groups
Using Depots and Groups can help you better manage your fleet, making it easier to organize, report, and control vehicle-related data. Why Set Up Depots and Groups? Map View: Organize vehicles by location or type for easier navigation on the map. Reports: Narrow down reports to specific vehicles located in Groups or at Depots. Permissions: Control access to vehicle data for different users more efficiently than manual selections. **AlertsFew readersHow to add areas to groups
Note: This feature is not available on the Starter Plan. To access it, please contact your account manager to upgrade to Essentials or Plus. Steps to Add Areas to a Group Go to the Configuration Page Look for the Configuration icon in the menu and click on it. Navigate to the "Areas" Tab Once inside the Configuration page, find and select the Areas tab. Create a New Group Under the "Groups" section, click on Add Group.Few readersKeyPads
Linxio GPS – How to Add Users & Assign Keypad PINs 1. Add a User in Linxio Log in to your Linxio dashboard. Click the Configuration icon in the left-hand menu. Select the Users tab. Click Add New User. Enter the required information: First name Last name Email address Phone number Role / permissions Click Save to create the user. The user will now be able to log in and access the system depending on their permissions. [Few readersHow to create a User Group
User Groups allows Admin users to organize selected users & vehicles into specified groups for the purpose of company and user privacy. This feature allows Admin users to control what vehicles are accessible or visible to other users on their system. Creating a User Group Click the Configuration icon Select User Groups. Click Add User Group. Setting up theFew readersHow to enable or disable certain modules for User Groups
Note: This feature is available in the Plus Plan. If you would like access, please contact your account manager. Do not assign Admin users, or any users who need visibility of all vehicles, to a User Group, as this will restrict their access to only the vehicles within that group. Customers on the Fleet Plus software plan have additional features concerning the use of User Groups. Admin users can enable or disable what feature or modules are accessibleSome readers
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