Map
Map Overview
Video Tutorial 1 - Map Area Video Tutorial 2 - Vehicle OverviewFew readersHow to view Live & Historical Routes
How to view live GPS data & routes Log in to Linxio. Click on the Map module from the left hand side list. Select a tracking asset on your Vehicle list. Click on the Routes tab. Any applicable trips completed on the current day will be displayed by default. How to view historical GPS data & routes Follow all instructions above until Step 4. Click onFew readersHow to create a route summary
Instructions Log in to Linxio. Click on the Map module and select a specific vehicle from the list. Click on the Routes tab on the right-hand side panel. Click on the date box to update time ranges for historical GPS data then click Done to close the calendar. Click on OK update preferences. After GPS data has been updated per the selected dates. Click on the Print Icon. . Click on the map to draw a polygon shape. Continue clicking to add points. To close the shape, click on the first point you created. Enter a name for your area.Some readers
Fleet
Fleet Overview
Video TutorialFew readersHow to create & update vehicle documents
Users are able to create and manage vehicle related documents on the Linxio platform which are items not classified as Service Reminders or Repair Costs. Instructions Log in to Linxio. Click on Fleet > Documents > Add new document. Fill out the provided fields and note the ones denoted by the *are mandatory. An explanation of what each field isFew readersHow to create new vehicle profiles
Instructions Log in to Linxio. Click on the Fleet module on the left-hand side. Click on the Fleet tab then Add new vehicle on the bottom of the page. Fill out the mandatory fields denoted by the * Type: refers to vehicle type i.e. truck, excavator, roller etc. Vehicle Title: Asset or fleet number usually goes here. REGONO: VehicleFew readersHow to change and update an existing vehicle profile
By default, the Map Module displays vehicle icons using their RegNo and Title. Example: You want to change the vehicle titled "Linxio19 Linxio19" to "Linxio 19 John Doe's Truck". You want to change the vehicle icon displayed from a car to a Truck Go to the Fleet Module Click on the Fleet icon in the menu. Select the Vehicle Look for the vehicFew readersHow to archive or delete vehicle profiles
Users of the Linxio platform are able to manage their vehicle profiles by archiving or deleting said profiles from their platform depending on their use case and circumstances. The option to archive these profiles is to temporarily making them hidden on your system as its currently not used or will be re-used in the future. Deleting a vehicle profile completely removes it from your account and is considered the permanent option when vehicles are no longer needed i.e. written ofFew readersHow to update vehicle odometer
🚗 Initial Setup When GPS devices are first installed in vehicles, you must manually enter the initial odometer reading. This ensures the system calculates mileage accurately from that point onward. Note: Over time, slight variances may occur between the GPS-calculated odometer and the actual vehicle odometer due to various factors (e.g., signal accuracy, tire size). To maintain accuracy, it's important to periodically update the odometer reading. * 🔄 How toFew readersHow to set up and use Service Reminders
🛠 Step-by-Step Guide 1. Log in to Linxio Login using your login credentials. 2. Open the Vehicle Section From the left-hand sidebar, click the Vehicle icon. This will open your vehicle management dashboard. 3. Navigate to Service Reminders At the top menu, select Service Reminders. This section allows you to create and manage reminders for each vehicle. 4. SFew readersHow to create a vehicle inspection plan
Vehicle Inspection Plans Note: This feature is available in the Plus Plan. If you would like access, please contact your account manager. Using vehicle inspection plans for your fleet ensures safer and more productive vehicles. These inspections are fully customizable and can be used to: Check vehicle roadworthiness Ensure drivers and passengers adhere to company policies How to Create a Vehicle Inspection Plan Navigate to: Fleet > Inspection Forms By default, a tFew readers
Driving Behavior
How does Driving Behaviour work?
Our devices (both TR500 and VX60s) have a 6-axis accelerometer that can detect movement through G-forces based on the following: Moving forward and backward on the X-axis. (Surge) We refer to this as Harsh Breaking (Forward) or Harsh Acceleration (Backward) Moving left and right on the Y-axis. (Sway) We refer to this as Harsh Cornering (left and right) ** Moving up and down on the Z-axis. (Heave)** Contributes calculations based on the X and Y axis. [. Click the Pink Calendar & Pen Icon Look in the top right-hand corner of the report screen, just below the pink gear icon. Click the Calendar & Pen icon to start setting up your schedule. Click “Create New” This opens a neFew readersCreating a Route Report
📖 How to Generate a Route Report in Linxio A Route Report gives you a detailed breakdown of your vehicle’s trips, including distance, time, stops, idle time, and a map view of the journey. Follow the steps below: 🔹 Step 1: Log into the Linxio Dashboard Go to app.linxio.com Enter your login credentials. Once logged in, you’ll see the dashboard. 🔹 Step 2: Open the Reports Section From the left-hand menu, click on Reports.Few readersCustomise report columns
Customizing Reports in Linxio Linxio allows you to customize reports to suit your specific needs by enabling or disabling certain columns. This flexibility ensures that you only see the most relevant data for your analysis. How to Customize Report Columns **Open the Report ** Navigate to the desired report within the Linxio platform. Access the Column Customization Menu Locate the pink gear icon in the top right-hand corner of the page. Click on theFew readersCreate a FBT Report
Creating an FBT Report in Linxio Fringe Benefits Tax (FBT) reports help you separate business and private travel, ensuring compliance with ATO requirements. Linxio makes this process easy with automated reporting. Step 1 – Log In Go to app.linxio.com. Enter your username and password. Once logged in, you’ll see the Dashboard. Step 2 – Open the Reports Menu On the left-hand sidebar, click **RepoFew readersHow to view completed inspection forms
NOTE: The features mentioned in this article requires the Fleet Plus software plan. Driver users on the Fleet Plus software plan may be required to complete vehicle pre-start or inspection forms via the Linxio mobile app. Completed forms are logged in the Reports module under the Summary category, where Admin or Manager users can access them via the web platform for review. Instructions To view completed inspection forms on the Linxio portal. Log in to Linxio platform Click oFew readers
Devices
Pairing a GPS Device to a vehicle profile
Introduction Once you have physically installed a GPS device into your vehicle, the next step is to activate it and pair it with the correct vehicle profile in the Linxio application. Have the device’s IMEI and vehicle registration number (RegNo/rego) available. The IMEI is usually printed on the tracker itself or its barcode label. If the device is already online but its IMEI is unavailable, the registration number can be provided so the online device can be identified and added toPopularHow to update existing trackers
📖 Guide: How to Update an Existing Tracker in Linxio Step 1: Log in Go to https://app.linxio.com Enter your username and password, then click Login. Step 2: Go to Devices From the left-hand side menu, click Devices. A full list of your trackers will appear. Step 3: Search for the Tracker Use the search bar at the top to quickly find the tracker. You can search by: Serial number IMEI number **Vehicle registration (Rego)Few readers
Configuration
How to add users
Note: Only Admin users are able to create new/additional users. Instructions Click on the Configuration icon. Navigate to the Users tab. Click Add New User. Fill in all the required fields. Users can be set up with an Admin, Manager or Driver (available from Essentials & Fleet Plus) role depending on their requirements. Click Save. .  Select Notifications from the Configuration menu. ![](https://storage.crisp.chat/users/helpFew readersHow to set vehicle Depots/Groups
Using Depots and Groups can help you better manage your fleet, making it easier to organize, report, and control vehicle-related data. Why Set Up Depots and Groups? Map View: Organize vehicles by location or type for easier navigation on the map. Reports: Narrow down reports to specific vehicles located in Groups or at Depots. Permissions: Control access to vehicle data for different users more efficiently than manual selections. **AlertsFew readersHow to add areas to groups
Note: This feature is not available on the Starter Plan. To access it, please contact your account manager to upgrade to Essentials or Plus. Steps to Add Areas to a Group Go to the Configuration Page Look for the Configuration icon in the menu and click on it. Navigate to the "Areas" Tab Once inside the Configuration page, find and select the Areas tab. Create a New Group Under the "Groups" section, click on Add Group.Few readersKeyPads
Linxio GPS – How to Add Users & Assign Keypad PINs 1. Add a User in Linxio Log in to your Linxio dashboard. Click the Configuration icon in the left-hand menu. Select the Users tab. Click Add New User. Enter the required information: First name Last name Email address Phone number Role / permissions Click Save to create the user. The user will now be able to log in and access the system depending on their permissions. [Few readersHow to create a User Group
User Groups allows Admin users to organize selected users & vehicles into specified groups for the purpose of company and user privacy. This feature allows Admin users to control what vehicles are accessible or visible to other users on their system. Creating a User Group Click the Configuration icon Select User Groups. Click Add User Group. Setting up theFew readersHow to enable or disable certain modules for User Groups
Note: This feature is available in the Plus Plan. If you would like access, please contact your account manager. Do not assign Admin users, or any users who need visibility of all vehicles, to a User Group, as this will restrict their access to only the vehicles within that group. Customers on the Fleet Plus software plan have additional features concerning the use of User Groups. Admin users can enable or disable what feature or modules are accessibleSome readers
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